Meeting Procedures Policy

Share on Facebook Share on Twitter Share on Linkedin Email this link

The City of Vincent Council resolved on 28 July 2020 (Item 12.2) to invite public comment on a proposed new Policy.

The Meeting Procedures Policy is proposed to replace Policy 4.2.3 - Council Briefings, Meetings and Forums - Format, Procedure and Maximum Duration.

The features of the Meeting Procedures Policy are:

  • Council Forums (from Policy 4.2.3) have been replaced with Council Workshops. Council Workshops provide an opportunity for Elected Members and Administration to exchange information and ideas. The purpose and process for Council Workshops is outlined in the draft Governance Framework, which will be presented to Council for adoption later this year;
  • Pre-Council Meeting protocols and procedures have been removed from the previous policy. These protocols and procedures were very prescriptive and went beyond the requirements of the LGA. The proposed new policy provides high level guidance on the Council Briefing process.
  • Maximum duration for Council Briefings and Meetings have been removed from the existing policy. Permissible procedural motions for the adjournment or closing of a Council or Committee meeting is prescribed in the City’s Meeting Procedures Local Law 2008;
  • Consideration of Electronic Council Proceedings has been included in the policy; and
  • Clarification of agenda content and direction in relation to the publication of late reports has been included in the policy. Late reports are discouraged strongly. If a report is not able to be included in the agenda then a reason needs to be provided.

The draft policy is available to view in full from the document library here.

Have your say

To share your thoughts on the proposed new Meeting Procedures Policy, complete the feedback form below or contact us on 9273 6000 or mail@vincent.wa.gov.au

Comment period closes: 9am 31 August 2020

Questions can be directed to Meluka Bancroft, Executive Manager Corporate Strategy and Governance on 9273 6000 or mail@vincent.wa.gov.au


The City of Vincent Council resolved on 28 July 2020 (Item 12.2) to invite public comment on a proposed new Policy.

The Meeting Procedures Policy is proposed to replace Policy 4.2.3 - Council Briefings, Meetings and Forums - Format, Procedure and Maximum Duration.

The features of the Meeting Procedures Policy are:

  • Council Forums (from Policy 4.2.3) have been replaced with Council Workshops. Council Workshops provide an opportunity for Elected Members and Administration to exchange information and ideas. The purpose and process for Council Workshops is outlined in the draft Governance Framework, which will be presented to Council for adoption later this year;
  • Pre-Council Meeting protocols and procedures have been removed from the previous policy. These protocols and procedures were very prescriptive and went beyond the requirements of the LGA. The proposed new policy provides high level guidance on the Council Briefing process.
  • Maximum duration for Council Briefings and Meetings have been removed from the existing policy. Permissible procedural motions for the adjournment or closing of a Council or Committee meeting is prescribed in the City’s Meeting Procedures Local Law 2008;
  • Consideration of Electronic Council Proceedings has been included in the policy; and
  • Clarification of agenda content and direction in relation to the publication of late reports has been included in the policy. Late reports are discouraged strongly. If a report is not able to be included in the agenda then a reason needs to be provided.

The draft policy is available to view in full from the document library here.

Have your say

To share your thoughts on the proposed new Meeting Procedures Policy, complete the feedback form below or contact us on 9273 6000 or mail@vincent.wa.gov.au

Comment period closes: 9am 31 August 2020

Questions can be directed to Meluka Bancroft, Executive Manager Corporate Strategy and Governance on 9273 6000 or mail@vincent.wa.gov.au


  • Share your thoughts about the City's proposed new Meeting Procedures Policy.

    Comment period closes: 9am Monday 31 August 2020

    Consultation has concluded
    Share on Facebook Share on Twitter Share on Linkedin Email this link