Policy updates open for comment

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Policies are adopted by Council and guide decision making by Council and Administration. The City of Vincent endeavours to reviews its policies every five years or more often as is required to ensure the policies remain relevant and align with legislative requirements and the City’s plans and strategies.

If you would like to review any of the City's policies, please refer to the City’s Policy Manual here.

Community Funding Policy

At the 28 April COVID Relief & Recovery Committee meeting, an amendment to the City's Community Funding Policy No. 3.10.11 was approved for public comment. The agenda and minutes of the meeting are available here.

The minor change involves the inclusion of a community funding category for Emergency Relief Donations. This will allow immediate relief to people who are vulnerable, experiencing disadvantage or at risk, where no other support is available. While this funding stream has specifically been developed in response to the COVID-19 emergency, it is anticipated that it be structured to enable the City to activate this funding in any declared State or Local Emergency.

To view the draft new policy click here. To comment on the proposal click here.

Development on City Owned and Managed Land Policy (Item 12.4)

At its 17 March 2020 Meeting, Council approved providing public notice of five policies, which are new and amended current policies, as explained in detail below. The agenda and minutes of the 17 March meeting are available on the City's website here.

The proposed new Policy – Development on City Owned and Managed Land aims to:

  • provide consistency and efficiency in determining proposals by third parties to install temporary or permanent structures on City owned and/or managed land;
  • simplify the requirements to allow the display of community advertisement or community event signs on City property;
  • provide guidance on the type of fixed infrastructure or furniture that may be considered for installation on City property;
  • specify licensing and development approval requirements (where necessary) and standard terms and conditions;
  • clarify the internal process, application requirements and referrals required to determine proposals;
  • reduce processing times experienced by applicants and reduce administration staff time required; and
  • set out minimum legal, design and fee requirements for development proposals.

Please click here for Item 12.4 Agenda and Minutes. To comment on the proposal click here,

Property Management Policy (Item 11.6)

This policy proposes to replace the City’s Policy 1.2.1 – Terms of Lease. The proposed new Policy – Property Management aims to:

  • meet growing community need and maximise community benefit from City properties which includes co-location of community groups;
  • ensure transparency, consistency and equity in leases of City property; and
  • prioritise sustainable asset management and sound financial management of City property.

The Property Management Policy will be supported by a Framework. The Framework separates leases of City property into four categories:

  • small community groups;
  • sporting clubs, community groups and organisation;
  • commercial entities and large clubs, associations and community organisations; and
  • government agencies,

The Framework sets out the methodology for calculating rent payable and other lease terms, to ensure consistency across leases in each category.

Please click here for Item 11.6 Agenda and Minutes. To comment on the proposal click here,

Elected Members Continuing Professional Development Policy (Item 12.10)

This policy proposes to replaces Policy 4.2.9 – Council Members – Professional Development and Policy 4.1.15 – Conferences and satisfy the requirements of section 5.128 of the Local Government Act 1995.

The Policy requires that any travel for professional development outside of the Perth metropolitan region is approved by Council (see clause 2).

Please click here for Item 12.10 Agenda and Minutes. To comment on the proposal click here,

Council Proceedings – Recording and Web Streaming Policy (Item 12.9)

This policy proposes to replace the City’s Policy 4.2.4 – Council Meetings – Recording and Web Streaming.

The changes proposed enable public question time and deputations at Council proceedings (Briefings, Meetings and Special Council Meetings) to be recorded and live streamed on the City’s website. This will further improve the transparency of the Council decision making process.

Please click here for Item 12.9 Agenda and Minutes. To comment on the proposal click here,

Risk Management Policy (Item 12.8)

This policy proposes to replace the City’s Policy 4.1.26 – Risk Management. The risk likelihood and consequence tables have been updated, and high and extreme risks must be reported to Council (via the Audit Committee) for approval of the risk management actions.

The updated policy should:

  • provide transparent oversight of risks to enable effective decision making;
  • provide guidance on acceptable risk versus return associated with the City’s projects, services and programs:
  • embed appropriate and effective controls to manage risk; and
  • ensure the City adheres to our statutory and regulatory obligations.

Please click here for Item 12.8 Agenda and Minutes. To comment on the proposal click here,

All proposed new policies and policy updates are available for download in full from the document library here.

Have your say

To have your say on the proposed new and replacement policies, submit your comments via the links below by 29 May 2020.

You can also submit your comments on any or all of the policies via email to mail@vincent.wa.gov.au.

For more information, please contact the City’s Governance Team on 9273 6000 or mail@vincent.wa.gov.au.


Policies are adopted by Council and guide decision making by Council and Administration. The City of Vincent endeavours to reviews its policies every five years or more often as is required to ensure the policies remain relevant and align with legislative requirements and the City’s plans and strategies.

If you would like to review any of the City's policies, please refer to the City’s Policy Manual here.

Community Funding Policy

At the 28 April COVID Relief & Recovery Committee meeting, an amendment to the City's Community Funding Policy No. 3.10.11 was approved for public comment. The agenda and minutes of the meeting are available here.

The minor change involves the inclusion of a community funding category for Emergency Relief Donations. This will allow immediate relief to people who are vulnerable, experiencing disadvantage or at risk, where no other support is available. While this funding stream has specifically been developed in response to the COVID-19 emergency, it is anticipated that it be structured to enable the City to activate this funding in any declared State or Local Emergency.

To view the draft new policy click here. To comment on the proposal click here.

Development on City Owned and Managed Land Policy (Item 12.4)

At its 17 March 2020 Meeting, Council approved providing public notice of five policies, which are new and amended current policies, as explained in detail below. The agenda and minutes of the 17 March meeting are available on the City's website here.

The proposed new Policy – Development on City Owned and Managed Land aims to:

  • provide consistency and efficiency in determining proposals by third parties to install temporary or permanent structures on City owned and/or managed land;
  • simplify the requirements to allow the display of community advertisement or community event signs on City property;
  • provide guidance on the type of fixed infrastructure or furniture that may be considered for installation on City property;
  • specify licensing and development approval requirements (where necessary) and standard terms and conditions;
  • clarify the internal process, application requirements and referrals required to determine proposals;
  • reduce processing times experienced by applicants and reduce administration staff time required; and
  • set out minimum legal, design and fee requirements for development proposals.

Please click here for Item 12.4 Agenda and Minutes. To comment on the proposal click here,

Property Management Policy (Item 11.6)

This policy proposes to replace the City’s Policy 1.2.1 – Terms of Lease. The proposed new Policy – Property Management aims to:

  • meet growing community need and maximise community benefit from City properties which includes co-location of community groups;
  • ensure transparency, consistency and equity in leases of City property; and
  • prioritise sustainable asset management and sound financial management of City property.

The Property Management Policy will be supported by a Framework. The Framework separates leases of City property into four categories:

  • small community groups;
  • sporting clubs, community groups and organisation;
  • commercial entities and large clubs, associations and community organisations; and
  • government agencies,

The Framework sets out the methodology for calculating rent payable and other lease terms, to ensure consistency across leases in each category.

Please click here for Item 11.6 Agenda and Minutes. To comment on the proposal click here,

Elected Members Continuing Professional Development Policy (Item 12.10)

This policy proposes to replaces Policy 4.2.9 – Council Members – Professional Development and Policy 4.1.15 – Conferences and satisfy the requirements of section 5.128 of the Local Government Act 1995.

The Policy requires that any travel for professional development outside of the Perth metropolitan region is approved by Council (see clause 2).

Please click here for Item 12.10 Agenda and Minutes. To comment on the proposal click here,

Council Proceedings – Recording and Web Streaming Policy (Item 12.9)

This policy proposes to replace the City’s Policy 4.2.4 – Council Meetings – Recording and Web Streaming.

The changes proposed enable public question time and deputations at Council proceedings (Briefings, Meetings and Special Council Meetings) to be recorded and live streamed on the City’s website. This will further improve the transparency of the Council decision making process.

Please click here for Item 12.9 Agenda and Minutes. To comment on the proposal click here,

Risk Management Policy (Item 12.8)

This policy proposes to replace the City’s Policy 4.1.26 – Risk Management. The risk likelihood and consequence tables have been updated, and high and extreme risks must be reported to Council (via the Audit Committee) for approval of the risk management actions.

The updated policy should:

  • provide transparent oversight of risks to enable effective decision making;
  • provide guidance on acceptable risk versus return associated with the City’s projects, services and programs:
  • embed appropriate and effective controls to manage risk; and
  • ensure the City adheres to our statutory and regulatory obligations.

Please click here for Item 12.8 Agenda and Minutes. To comment on the proposal click here,

All proposed new policies and policy updates are available for download in full from the document library here.

Have your say

To have your say on the proposed new and replacement policies, submit your comments via the links below by 29 May 2020.

You can also submit your comments on any or all of the policies via email to mail@vincent.wa.gov.au.

For more information, please contact the City’s Governance Team on 9273 6000 or mail@vincent.wa.gov.au.

  • If you have any comments, issues or thoughts about the proposed changes to the Community Funding Policy, please share them below.  

    Consultation close: 20 May 2020

    If you have any comments, issues or thoughts about the proposed changes to the Community Funding Policy, please share them below.  

    Consultation close: 20 May 2020

    Consultation has concluded
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  • If you have any comments, issues or thoughts about the proposed new policy, please share them below. 

    Consultation close: 29 May 2020

    If you have any comments, issues or thoughts about the proposed new policy, please share them below. 

    Consultation close: 29 May 2020

    Consultation has concluded
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  • If you have any comments, issues or thoughts about the proposed new policy to replace the current Terms of Lease Policy, please share them below. 

    Consultation close: 29 May 2020

    If you have any comments, issues or thoughts about the proposed new policy to replace the current Terms of Lease Policy, please share them below. 

    Consultation close: 29 May 2020

    Consultation has concluded
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  • If you have any comments, issues or thoughts about the proposed new policy to replace the Council Members - Professional Development and Conferences Policies, please share them below.

    Consultation close: 29 May 2020

    If you have any comments, issues or thoughts about the proposed new policy to replace the Council Members - Professional Development and Conferences Policies, please share them below.

    Consultation close: 29 May 2020

    Consultation has concluded
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  • If you have any comments, issues or thoughts about the proposed changes to the Council Meetings - Recording and Web Streaming Policy, please share them below. 

    Consultation close: 29 May 2020

    If you have any comments, issues or thoughts about the proposed changes to the Council Meetings - Recording and Web Streaming Policy, please share them below. 

    Consultation close: 29 May 2020

    Consultation has concluded
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  • If you have any comments, issues or thoughts about the proposed changes to the Risk Management Policy, please share them below. 

    Consultation close: 29 May 2020

    If you have any comments, issues or thoughts about the proposed changes to the Risk Management Policy, please share them below. 

    Consultation close: 29 May 2020

    Consultation has concluded
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